Deborah Hoskins Dance is committed to process any personal information it holds only in ways that are fair, transparent and in accordance with the Data Protection Act and its successor the General Data Protection Regulations (GDPR).
Deborah Hoskins Dance will take particular care over email addresses which in addition to the GDPR are subject to the Privacy and Electronic Communication Regulations (PECR).
The legislation sets out various data protection principles. These ensure that personal information is:
- used fairly and lawfully
- used for limited, specifically stated purposes
- used in a way that is adequate, relevant and not excessive
- kept for no longer than is absolutely necessary
- kept safe and secure
- not transferred outside the European Economic Area without adequate protection
As data controller, Deborah Hoskins will process any confidential information given during registration. The data will be stored securely, no longer than necessary and solely for the completion of the dance school activities.
HOW DATA IS USED
Data stored: Name, address, date of birth, contact details, medical history, emergency contact details, consent to photograph and video for students.
Parent contact details will be used only to email relevant communications pertaining to their child’s class, invoicing and newsletters holding important information and term dates. Telephone numbers may be used as a secondary form of contact for urgent or important information.
Student names, dates of birth, medical history and special needs information and emergency contact information is used for health and safety purposes.
Student information including name and date of birth will be provided to the ISTD examinations board should a parent consent to their child taking an examination.
Deborah Hoskins Dance does not store credit card or payment details nor do we share customer details with any 3rd parties except where there is a legal right or duty to disclose.
Personal data will be retained as required by law and stored securely. It will then be destroyed and deleted securely once a student has ceased classes.
ACCESS TO PERSONAL INFORMATION
All parents and students have the right to know what personal information is held about them.
Deborah Hoskins Dance tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by asking. If we do hold information about you we will:
- give you a description of it.
- tell you why we are holding it.
- tell you who it could be disclosed to.
- let you have a copy of the information in an intelligible form.
All students, participants and parents have the right to withdraw their consent for their personal data to be retained at anytime, unless their data is required for financial and tax return purposes for HMRC.
To withdraw, contact Deborah Hoskins on 07772284827 or email@example.com
Please be advised, if a parent wishes to withdraw personal information while their held is still enrolled in classes with Deborah Hoskins dance, this may affect their ability to continue in classes due to health and safety reasons.
HOW DEBORAH HOSKINS DANCE COLLECTS DATA
Deborah Hoskins Dance uses Google Cloud services for adult class registration purposes. All information is held by Google outside of the EU however, is securely kept and password protected. Google participate in the E.U – U.S Privacy Shield Framework and comply with the Privacy Shield Principles. https://www.privacyshield.gov
Deborah Hoskins Dance uses Intuit Quickbooks for bookkeeping purposes. Data included in accounts records includes student names only. All data is held securely and password protected. Intuit participate in the E.U – U.S Privacy Shield Framework and comply with the Privacy Shield Principles. https://www.privacyshield.gov
All students, participants and parents have the right to complain to the ICO (Information Commissioner’s Office), if they believe there is a problem with how their data is handled.